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36

7X24 MAGAZINE FALL 2015

able to facilitate the discussion to

efficiently focus on the items that will

meet the requirements, while helping

eliminate those that will fall out. they

are also able to help consider the

various alternatives that might be

available to allow flexibility to meet

the ‘what if’ scenarios that always

come up in these discussions.

once a sufficient level of information

is gathered and agreed upon, and a

reliable capital budget projection is

created, the architect/engineer/

planning professional takes some time

aside to rough out a concept plan.

this plan should approximate space

allocations, adjacencies, white space

areas, growth areas, approximate

equipment locations, etc. an

experienced professional should be

capable of performing this task in just

a few hours. once completed to a

sufficient level of detail, the

stakeholders are brought back to

challenge the concept plan. those

challenges are discussed and

modifications are agreed upon prior

to the conclusion of the meeting.

once all are in agreement, the

architect/engineer/planning

professional finalizes the concept

plan. this can be done at the meeting

or shortly after the meeting (see

figure 2).

an important aspect of this meeting is

that all stakeholders are actively

engaged. it is recommended the

stakeholders are able to remain

focused on the process. this process

can take a couple of days, so time

should be allocated to allow their

participation.

STEP 3

once the concept plan is developed

and agreed upon, the capital budget

estimate can be developed. because

of the level of detail that can be

generated in a short period of time,

the estimate should be relatively

detailed and not just a rule of thumb

estimate. this level of detail will allow

for a more reliable capital estimate

that can be utilized to make informed

business decisions. the concept plan

will also raise the level of comfort for

all involved that the facility under

consideration will meet the

operational needs of those charged

to make it work.

THERESULT

a reliable early planning process that

quickly guides a project to its

successful conclusion is essential. the

result of the process must be a capital

budget owners can rely on to make

sound business decisions, and a level

of certainty that the proposed facility

will meet the business and

operational needs of the owner. when

properly performed, this process can

meet those objectives.

this process is normally performed

quite quickly and as a result can be

quite intense. the participants need

to be “in the moment” and dedicated

to the successful outcome. the

desired outcome of the process it to

achieve a reliable capital budget,

create a concept that will meet the

business and operational needs, and

just as importantly, garner the

necessary “buy-in” from the

stakeholders. this early planning

process allows these goals to be

achieved in a relatively short period of

time.

Project Budgeting

Figure 2

Raymond Johnson, II, PE, is Director of Mission Critical Design at Wendel. He can he reached at

rjohnson@wendelcompanies.com

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